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Bylaws of the Associated Students of Washington State University Global

Revised October 2020

Article I – Authority and Purpose
Article II – ASWSUG Executive Board and Staff
Article III – ASWSU Conduct Guidelines
Article IV – ASWSUG Executive Board Meetings
Article V – ASWSUG Committees
Article VI – Terms of Office
Article VII – Vacancies
Article VIII – Selection Process and Committee
Article IX – Resource Allocation and Accountability Committee (R.A.A.)
Article X – Interpretation
Article XI – Initiatives and Referendum
Article XII – Bylaw Amendments
Article XIII – Position Statement
Article XIV – Appeals Procedure
Article XV – Guidelines
Article XVI – Other Regulatory Documents

Article I – Authority and Purpose

  1. Purpose
    1. Mission Statement – As one of the country’s first student governments created to serve the needs of online students, it’s the mission of ASWSU Global to be the voice of Washington State University’s Global Campus student body.
  2. Authority
    1. The members of the ASWSUG shall exercise self-governance through the Executive Board.
    2. The ASWSUG Executive Board shall have the authority and be responsible for implementing and enacting all matters of legislation.
  3. Compliance
    1. All members of the ASWSUG must comply with the Bylaws, unless such compliance is in direct conflict with the ASWSUG Constitution, the rules and regulations of Washington State University, or City, County, State, or Federal laws.
    2. Willful, negligent, and/or deliberate disregard of these Bylaws may be adjudicated by the ASWSUG Resource Allocation and Accountability committee, in accordance with Article IV.1.d of the ASWSUG Bylaws.
    3. ASWSUG Bylaws are to be in compliance with the ASWSUG Constitution, the rules and regulations of Washington State University, and City, County, State and Federal laws.
    4. A section of Bylaws may be suspended temporarily by a three-quarter-plus-one (3/4 plus 1) vote of the total membership of Executive Board.
    5. In circumstances wherein a section of the Bylaws is temporarily suspended, it is required that the necessity of said section be reviewed at the next Board meeting in order to lift or continue the suspension by three-quarter-plus-one vote until the annual Bylaw review.

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Article II – ASWSUG Executive Board and Staff

  1. Officers
    1. As outlined in the Constitution, the ASWSUG Executive Board is comprised of the following officer positions:
      1. President
      2. Vice President
      3. Director of Academic Affairs
      4. Director of Communication and Compliance
      5. Director of Diversity and Equity
      6. Director of Finance
      7. Director of Legislative Affairs
      8. Director of Resources
      9. Director of Student Events and Promotion
  2.  Advisors
    1. ASWSUG will be assisted by an academic advisor(s) which will be appointed by the office of Academic Outreach and Innovation.
      1. The role of the advisor(s) is to support the members of ASWSUG in accomplishing their goals and mission while in office. The advisor(s) shall serve as liaison(s) between ASWSUG and WSU Global and system staff and administration. The Advisor(s) position is a key component to the proper functioning of ASWSUG.
  3. Responsibilities and Duties of ASWSUG Executive Board Officers
    1. The ASWSUG Executive Board officers assume their full responsibilities and duties as determined by the ASWSUG Job Descriptions and Leadership Handbook.
    2. Amendments to the responsibilities and duties may be initiated by the ASWSUG President or Vice President. If amendments are to be initiated, no less than one week’s notice will be given to the current position holder before duties are expected to be enacted.
  4. Conditions of Office
    1. Any individual holding a position within ASWSUG must be an S&A fee-paying WSU Global Campus student enrolled in at least 6 credits during the academic year in which they hold the position.
      1. Members do not need to be enrolled during the Summer Semester given that they are enrolled for the upcoming Fall Semester. The prospective member must provide proof of fall enrollment.
      2. Members of the ASWSUG Executive Board must be able to commit to one full academic year of service. More information provided in Article V.
    2. All members of the ASWSUG Executive Board are responsible for fulfilling the duties of their position as outlined in the ASWSUG Job Descriptions and Leadership Handbook.
    3. All members of the ASWSUG Executive Board must remain in satisfactory academic standing with the University.
      1. A probationary period of one semester will be given to new WSU Global students who hold office in the ASWSUG Executive Board.
      2. An officer who no longer meets the requirement of remaining in satisfactory academic standing after their probation period, will be automatically removed from their position as a result.
    4. All members of the ASWSUG Executive Board are expected to attend all scheduled ASWSUG Executive Board meetings, assigned committee meetings, and assigned events. In qualifying circumstances, a member may request an absence be excused by providing the President or Vice President notice no less than 24 hours prior to the meeting or event.
      1. When a member of the ASWSUG Executive Board has two unexcused absences, a warning will be issued. If three unexcused absences occur, the officers’ removal from office will be at the discretion of the Executive Board. If an officer faces removal due to three unexcused absences, the officer facing removal may write a one-page statement explaining the circumstances of their absences to the board for consideration.
      2. Circumstances where an absence may be excused include academic exams, representation of the ASWSUG at an off-campus function or as deemed excusable by the President or his/her designee in the event of the Director’s absence. The absence must be requested to be excused no less than 24 hours in advance; if the member fails to meet this deadline the absence may be marked as unexcused.
      3. In such cases where a member is unable to attend a meeting or event on an emergent basis, due to events unforeseen, the absence will be excused or unexcused at the President and Vice President’s discretion.
      4. Any tardiness to a meeting beyond 15 minutes shall be marked as an unexcused absence unless otherwise approved before the beginning of the meeting.
    5. All Executive Board members are to post and maintain office hours each week.
      1. Office hours are defined as hours during which the member is available for meeting and/or working on ASWSUG duties and projects.
      2. Number of hours is contingent on the members workload and completion of time-sensitive tasks. Hours may be a few more or less than listed description hours.
      3. Executive Board members must send their office hours for the upcoming week to the President and/or Vice-President no later than Tuesday.
      4. Executive Board members shall be available to meet and work on required tasks during office hours.
    6. Executive Board members shall complete a weekly check-in each week. More details are provided in the leadership handbook.

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Article III – ASWSUG Conduct Guidelines

  1. The following are guidelines that members of the ASWSUG Executive Board and Administrative Team are expected to abide by. These conduct guidelines are meant to establish professional boundaries and increase effective communication among colleagues and staff.
    1. Demonstrate professional courtesy, emphasizing respect for others and their opinions.
    2. Explore just methods of resolving conflict.
    3. Communicate openly and honestly in carrying out ASWSUG responsibilities.
    4. Recognize a fair decision-making process, which acknowledges and respects both majority and minority voices.
    5. Do not engage in nor tolerate language or actions which may discriminate against or devalue any protected class, individual student, group of students, or student organization.
  2. The following guidelines are intended to help students uphold the mission and goals of ASWSUG.
    1. To recognize that student leaders serve as role models, and to refrain from conduct that involves dishonesty, fraud, deceit, misrepresentation, discrimination, and other forms of conduct prohibited by the WSU Conduct Code.
    2. To recognize that ASWSUG is organized in accordance with the Associated Students of Washington State University guidelines, and to obey all lawful authorities, including the Articles of Incorporation, State of Washington Administrative Codes, and S&A Fee Guidelines.
    3. To read and seek to understand the ASWSUG Constitution and Bylaws before accepting a position of responsibility and to act in accordance with the spirit and intent of those documents.
    4. To seek to involve all members of ASWSUG in activities and services.
  3. The following guidelines apply to the role of the advisor and outline limitations as stated by Washington State law.
    1. In keeping with the legislative intent of RCW  10.037, the advisor may not purposefully limit or otherwise attempt to change student or ASWSUG board member conduct given that the conduct or speech:
      1. Is not libelous or slanderous;
      2. Does not constitute an unwarranted invasion of privacy;
      3. Poses a clear and present threat to the safety of human life;
      4. Poses a clear and present threat to property;
      5. Constitutes any of the criminal violations as classified within Title 9A RCW.

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Article IV – ASWSUG Executive Board Meetings

  1. Regular Meetings of the ASWSUG Executive Board shall be open to the public unless an Executive Session is convened by the ASWSUG President or Vice President for any reason allowed under the Open Public Meetings Act (RCW 42.30).
  2. The ASWSUG Executive Board President and Vice President shall determine and advertise the meeting schedule for the academic year within the first two weeks of their term.
    1. Special meetings may be called at the request of the ASWSUG Executive Board President or Vice President.
      1. Members of the Executive Board must be made aware of the special meeting at least 5 days before the meeting and the agenda must be sent out at least 24 hours prior to the meeting.
  3. Regular meetings of the ASWSUG Executive Board must be held at least twice a month in Fall, Spring and Summer semesters, except during scheduled breaks or finals week. Meeting schedules shall be posted on the ASWSUG Website and Facebook page.
    1. During the Summer Semester only, regular meetings of the ASWSUG Executive Board may be held on a modified schedule, pending approval by the ASWSUG Executive Board President, Vice President, and Advisor.
    2. Any modifications to the ASWSUG Executive Board meeting schedule shall be advertised to students.
  4. The Director of Communication and Compliance shall be responsible for the creation of ASWSUG Executive Board meeting packets and keeping meeting minutes, ensuring they follow the provisions of the Open Public Meetings Act.
  5. All manners of consideration, unless otherwise specified in this document, shall be ratified by a simple vote of the majority of those (with voting capabilities) who are present.
  6. The rules of Parliamentary Procedure as contained in Robert’s Rules of Order, Newly Revised, shall be the guideline for the ASWSUG Executive Board in all cases to which they are applicable and consistent with the ASWSUG Constitution and Bylaws, as well as any special rules of order as determined by the ASWSUG Executive Board.
  7. Information or the promotion of projects or events that do not pertain to ASWSUG business must remain outside of ASWSUG Executive Board meetings. Written or verbal promotion of such non-ASWSUG events on ASWSUG media must include a clear statement that it is not an ASWSUG affiliated event.
  8. The Advisor role acts as a support to ASWSUG decision making. As such, Advisors are to attend Executive Board meetings in order to provide the support necessary for the proper functioning of ASWSUG business. Advisors will serve as a non-voting, impartial participant on ASWSUG matters, provide information and aid when necessary. The advisor shall communicate efficiently and effectively all information pertinent to the proper functioning of ASWSUG business and decision making keeping in mind the best interest of students whom the association is intended to serve.

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Article V – ASWSUG Committees

  1. The following are currently standing ASWSUG Committees. All ASWSUG Executive Board members are required to attend at least two (2) meetings per month, with no less than four (4) ASWSUG members present, including the committee chair, excluding the
    1. Diversity Committee.
      1. A member of the ASWSUG Executive Board will be appointed to chair this committee.
      2. The purpose of this committee is to ensure the organizations commitment to championing diversity efforts and creating a safe space for students of color.
      3. Meetings will be held once a month at the Chair’s discretion.
      4. The Chair of this committee will also be responsible for representing ASWSUG at the Students of Color Coalition meetings.
    2. ASWSUG Events and Programming (E&P) Committee
      1. E&P Committee is chaired by the Director of Student Events and Programming
      2. The purpose of this committee is to allow students a space to give their input on event planning and engagement.
      3. Meetings will be held once a month at the Chair’s discretion.
    3. ASWSUG Resource Allocation and Accountability (RAA) Committee
      1. The RAA Committees’ purpose is to uphold and interpret the ASWSUG Constitution and Bylaws, serve as a mediating body in the case of student disputes, and to designate the allocation of student S&A fees in the Spring.
      2. The committee shall be selected by the ASWSUG Executive Board and Advisors.
      3. The RAA Committee consists of five (5) members, one of which will be elected as Chair, and another elected as Vice-Chair.
      4. Once the committee is selected, the RAA Committee members are responsible for electing their own Chair and Vice Chair.
    4. ASWSUG Resources and Equity (R&E) Committee
      1. R&E Committee is chaired by the Director of Resources, Equity, and Inclusion.
      2. The purpose of this committee is exclusively to discuss matters pertaining to resources offered to students by ASWSUG. Including but not limited to; reimbursements, scholarships, etc.
      3. Meetings will be held once a month at the Chair’s discretion.
  2. Ad-Hoc committees are to be created and appointed at the discretion of the ASWSUG Executive Board.
    1. Advocacy Committee
      1. Shall be chaired by the Director of Academic Affairs.
      2. This committee serves to advocate for student rights and resources.
      3. Formation of this committee will be at the discretion of the sitting ASWSUG Executive Board.
      4. This committee’s ultimate purpose is to advocate for students and bring students together to support a common cause and allow a platform for their concerns to be voiced with the intent to resolve.
    2. Bylaw Review Committee
      1. In the case that amendments to bylaws need be made, ASWSUG shall create a Bylaw Review Committee which will work in tandem with the R.A.A. Committee to make such amendments.
      2. The committee shall consist of a minimum of three (3) people.
      3. Amendments and review should take no longer than one (1) month after the committee is formed.
      4. Final bylaws are to be reviewed and approved by the R.A.A. Committee.

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Article VI – Terms of Office

  1. Service Term
    1. ASWSUG Executive Board Officers shall serve in office from their appointment at the beginning of the Summer Semester until the end of academic year, or the termination of their appointment, whichever comes first.
      1. Appointment periods may be subject to change.
    2. Outgoing Officers and Incoming Officers shall have a two-week overlap period for training and pass down purposes.
  2. Removal of Officers
    1. ASWSUG Executive Board Officers not fulfilling their position duties as outlined in the position description will receive a written notice from the ASWSUG President and ASWSUG Vice President with the concurrence of the AOI Student Involvement Manager to address the situation.
    2. In the event that the ASWSUG President or ASWSUG Vice President are not fulfilling their job description, they will receive a written notice from the remaining executive board members with the concurrence of the AOI Student Involvement Manager to address the situation.
    3. Grounds for disciplinary action or removal include but are not limited to: Breach of the student code of conduct, repeated violation of the Leadership Handbook, failure to complete assigned tasks, abuse of ASWSUG materials or equipment, unsatisfactory academic standing, failure to be enrolled in a minimum of six (6) credits, and/or failure to fulfill the duties listed in the job description.
    4. Should written notice fail to correct the situation, the remaining ASWSUG Executive Board can terminate a member by a two-thirds (2/3) vote at an ASWSUG Executive Board meeting.
      1. The ASWSUG President or Vice President, in conjunction with the ASWSUG Advisor, shall notify the Accountability Board at least ten (10) school days before the vote of dismissal.
      2. The ASWSUG President shall serve as the complainant.
      3. In the case that the ASWSUG President is the Officer in question, the Vice President, or their designee, shall serve as the complainant,
      4. The Judicial Board shall notify the Officer, known as the respondent, to be voted on at least five (5) school days before the vote of dismissal.
      5. The ASWSUG Chair of the R.A.A. Committee shall chair the dismissal process and vote.
    5. The respondent has until three (3) school days before the vote of dismissal to file an appeal with the ASWSUG Accountability Board. All appeals must be reviewed by the ASWSUGA.A. Committee and the ASWSUG Advisor.
    6. The R.A.A. Board and ASWSUG Advisor must review the petition and notify the complainant of such filing.
      1. Upon receipt, the R.A.A. Board must review and decide within (five) 5 school the validity of the petition.
      2. The R.A.A. Board may request and gather information from any individual they deem necessary during the fact-finding process.
    7. If the protest is found to be valid, a trial will be scheduled to be heard by the ASWSUG Executive Board.
      1. The ASWSUG R.A.A. Chair shall oversee any proceedings.
      2. The complainant and respondent shall each argue their case in front of the ASWSUG Executive Board, at which time the ASWSUG Executive Board will decide by a majority vote of those present to remove the vote for dismissal or to hold the vote at the next ASWSUG Executive Board Meeting. The member in question shall not be present during any deliberation or vote.
      3. The ASWSUG President and Vice President shall serve as non-voting members.
    8. Any proceeding regarding dismissal shall be held in Executive Session.
  3. Resignation from Office
    1. In the case that a member of the Executive Board makes the decision to resign from their position, the following steps must be taken:
      1. As soon as the member has made their decision to step down, they must communicate their decision to the ASWSUG President and Vice President first, then the program advisor.
      2. The resigning member must create a pass-down which includes position responsibilities, tasks left to be completed, and any information they see as applicable to the position.
      3. The executive Board member will have one (1) week to complete their pass-down before being relieved of their duties. Exceptions will only be made in the case of resignation due to a medical or family emergency.
      4. Upon completion of pass-down document, the resigning member is relieved of their duties.
    2. In the case that the resigning member is the President and/or the Vice President, the following steps must be taken:
      1. As soon as the member has made their decision to step down, they must communicate their decision to the ASWSUG President or Vice President and advisor.
      2. At this point, the resigning member has 2 weeks to create pass-down document and train the member that will be filling their seat. Exceptions will only be made in the case of resignation due to a medical or family emergency.
      3. Once the President and/or Vice President has convened with the ASWSUG advisor and Executive team, an emergency meeting will be called within five (5) school days to discuss steps moving forward.
      4. The resigning member will have a completed pass-down document (with responsibilities, tasks left to be completed, items needing follow-up, meetings schedule, best practices, etc.) before said meeting.
      5. A member from within the organization will be selected to fill the position, the resigning member will assist in training.
      6. Once at the two (2) week mark, the resigning member will be relieved of their duties.

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Article VII – Vacancies

  1. Upon receipt of vacancy, the Director position application must be opened and advertised within two (2) school days.
    1. The President shall determine the recruitment period, which must be between one (1) and six (6) weeks.
    2. The President shall have the discretion to appoint an interim officer while the recruitment is completed.
      1. The interim officer may apply for the position.
    3. The ASWSUG Executive Board shall serve as the selection committee.
  2. If the vacancy occurs as a result of no applications during the spring selection process, the ASWSUG President shall appoint a temporary placement before the end of the Summer semester.
    1. The appointment shall not exceed two months, at which time a selection for any vacant or temporarily filled position will be made at the next ASWSUG Executive Board meeting via the current Selection Process.
    2. All ASWSUG members meeting the enrollment requirements are welcome to apply for the office, including the temporary officer and current ASWSUG members, subject to approval by the ASWSUG Executive Board.
    3. Approval is at the discretion of the sitting President and Vice President. This decision must be then approved by the ASWSUG Executive Committee and shall be voted on at the latest Executive Board meeting.
  3. Should the vacancy occur in the office of the ASWSUG President, the ASWSUG Vice President shall assume the Presidency.
  4. Should the vacancy occur in the office of the ASWSUG Vice President, the ASWSUG Executive Board shall select a Vice President within its membership.
    1. The Executive Board has the discretion to open the recruitment and complete the selection process with a majority vote, for the sake of the organization.
  5. Should the vacancy occur in the office of both the ASWSUG President and Vice President simultaneously, the ASWSUG Executive Board may appoint students into the vacant positions as interim officers. The Selection Committee will then review new applications for the positions and a selection must take place within thirty-five (35) days for a new ASWSUG President and ASWSUG Vice President. The temporarily appointed officers may apply for these positions.

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Article VIII – Selection Process and Committee

  1. ASWSUG Selection Committee Membership
    1. The ASWSUG Selection Committee will be made up of at least three (3) non-returning members of the ASWSUG Executive Board with the exception of the incoming President and Vice President.
    2. The majority of the ASWSUG Selection Committee must be students.
    3. The incoming President and Vice President will serve on the Selection Committee during the selection of the incoming Directors.
    4. The outgoing President shall be the chair of the Selection Committee unless they are returning, in which case, the outgoing Vice President or a designee chosen by the President, shall be the chair.
      1. In the event that there are not enough non-returning members for the Selection Committee, the Selection Committee chair shall appoint students at-large or outgoing R.A.A. Committee members to serve on the Selection Committee.
    5. Members of administration shall participate as ex-officio members on the committee.
    6. Ex-officio members shall hold all privileges and rights therein. While administrative ex-officio members will form part of the committee and be a part of the deliberation process, ultimate decisions will be at the discretion of the students.
  2. Selection Committee Procedures
    1. The Selection Committee will review, interview, and select the Executive Board Officers through a scoring process.
      1. ASWSUG student representatives on the selection committee must consider ex-officio member’s scores and viewpoints when completing the scoring process.
    2. The Selection process must be completed prior to the end of the Spring semester.
    3. Before the end of the Fall Semester, the Selection Committee student representatives must hold at least one meeting.
      1. At this meeting, the selection timeline and procedures shall be established.
      2. The Selection Committee will also determine what administrative members will serve on the committee.
      3. The Director of Communication and Compliance must attend this meeting and will be responsible for creating a marketing and recruitment plan.
    4. During the Spring Semester, the Selection Committee must meet at least once prior to opening the recruitment.
      1. They must finalize the job descriptions, qualifications, timeline, marketing plan, and interview process prior to the opening of the recruitment.
      2. The Selection Committee shall meet again during the recruitment period to determine interview questions, rubrics, and tools used to decide which candidates shall be interviewed and selected.
    5. The Executive Board application shall be open at least two weeks for the President and Vice President, and at least four weeks for the directors.
      1. The application period may be extended by a majority vote of the ASWSUG Selection Committee.
    6. There shall be two selection committee periods, with one for the Vice President and President, and the second for the Directors.
    7. Once the application period has closed, the Selection Committee shall meet to review the applications and determine who will be interviewed, utilizing the procedures determined by the Committee.
    8. The Selection Committee shall then schedule interviews, as well as meetings to debrief the candidates.
      1. Student schedules must be prioritized during the scheduling process.
      2. Second interviews may be scheduled at the discretion of the committee.
    9. Following each interview, each selection committee member will discuss the strengths and weakness of each candidate.
    10. At the final debrief meeting, the Selection Committee shall discuss all candidates in full.
    11. The rubrics shall be collected by the chair and calculated to determine the final candidates.
    12. This process shall be repeated for the ASWSUG Directors.
  3. Newly selected officers and outgoing officers shall participate in a two-week mentorship and training period.
    1. Newly selected officers must participate in an ASWSUG Executive Board Training planned out by the incoming President and Vice President.
  4. The Selection Process shall be held in accordance with ASWSUG Bylaws, Constitution, and procedures established by the ASWSUG Selection Committee.
    1. The ASWSUG Selection Committee may establish or change procedures with a simple majority vote.

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Article IX – Resource Allocation and Accountability Committee (R.A.A.)

  1. The purpose of the Resource Allocation and Accountability (R.A.A.) Committee is to uphold and interpret the ASWSUG Constitution and Bylaws by serving as a mediating body in the case of disputes with any AS member and to assist in determining of the allocation of Global Campus student Service and Activities (S&A) fees.
    1. Such interpretation shall be made in writing and kept as an official record.
    2. ASWSUG is to assist in the forming of this committee but cannot make any decisions regarding appointment of a Chair and/or Co-Chair.
    3. In the event that the R.A.A. Committee is called upon to exercise their judicial powers, they shall make their decisions without bias input and uphold the constitution and bylaws to the best of their ability.
    4. The dual purpose of the R.A.A. Committee is to also serve as the student voice for allocation of university Services and Activities fees as governed by RCW 15.045.
      1. the expenditure of S&A fees must reflect the best interest of the student body.
      2. External and/or non-student pressure, overt or as perceived by a committee member, placed upon to perform or not perform specific duties is considered a method of silencing student voices and impedes the efficacy of student representation.
      3. Decisions made under pressure, whether observed by other R.A.A. Committee members or otherwise personally reported, will be considered a decision made by the member under duress, and is therefore not an action sanctioned by ASWSUG. Such misuse of S&A fees either directly or through the misappropriation of the members stipend, will be brought forth to a Judicial Committee outside of Global Campus for review.

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Article X – Interpretation

  1. The Resource Allocation and Accountability Committee of the ASWSUG, after consultation with ASWSUG Advisor or ASWSUG President, shall reserve the right to interpret this document and the ASWSUG Constitution.
    1. Such interpretation shall be made in writing and kept as an official record.

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Article XI – Initiatives and Referendum

  1. All matters of consideration, unless otherwise specified in this document, shall be ratified by a simple majority of the ASWSUG Executive Board members
  2. Any member of the ASWSUG may initiate an article of legislation by:
    1. Presenting to the ASWSUG Executive Board a petition containing the signatures of ASWSUG members that in total exceed the numerical value of ten percent (10%) of the current enrollment for that semester.
    2. Upon receipt of a valid petition, the ASWSUG Executive Board shall call for a vote no less than two (2) weeks and no more than four (4) weeks after presentation of the petition.
    3. A validated initiative shall be visibly posted for at least one (1) instructional week prior to a vote by the ASWSUG Executive Board.
    4. An initiative shall become policy upon receiving two-thirds (2/3) of the votes cast in the affirmative by ASWSUG Executive Board members.
  3. The ASWSUG reserves the right to initiate a referendum.
  4. Such action shall pass out of the ASWSUG by a two-thirds (2/3) affirmative vote.
  5. Referenda must be ratified by a vote no sooner than two (2) weeks and no later than four (4) weeks after ASWSUG approval, except during the Summer session. Summer session legislation shall be ratified during Fall semester. Referenda shall be posted for at least one (1) week prior to an ASWSUG Executive Board vote.

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Article XII – Bylaw Amendments

  1. Any amendments to the bylaws shall be adopted by a two-thirds (2/3) vote of the seated membership of the ASWSUG Executive Board.
    1. The ASWSUG Executive Board Chair shall be responsible for ensuring that the standards, format, and consistency of these Bylaws are maintained.
    2. All Bylaw drafts must be voted on by ASWSUG Executive Board. The Executive Board approved changes will be sent to the Resource Allocation and Accountability Committee for approval. The Resource Allocation and Accountability Committee will have five (5) school days to review the revisions before the Senate may officially post them. Large amendments of multiple sections will need to be drafted by a committee.

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Article XIII – Position Statement

  1. The ASWSUG Executive Board reserves the right to clarify and interpret documents and policies, answer complaints and establish ASWSUG position on issues.

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Article XIV – Appeals Procedure

  1. A member of ASWSUG may appeal action of the ASWSUG Executive Board only in the following instances:
    1. When a member of ASWSUG believes that the ASWSUG Executive Board is in violation of any applicable regulatory document.
    2. When a member of ASWSUG feels that a judgment of the ASWSUG Selection Process is unjust.
    3. When a former ASWSUG member feels that action taken to terminate them was unwarranted.
  2. Appeal Procedures
    1. Accountability Board
      1. Members of the R.A.A. Committee will serve on this board as this duty is outlined in their selection.

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Article XV – Guidelines

  1. All members of ASWSUG who assume leadership roles, including Executive Officers, Resource Allocation and Accountability Committee Members, the Election Committee, ASWSUG Committee members, and Administrative Committee Appointees shall abide by the following guidelines regarding treatment of colleagues:
    1. Demonstrate professional courtesy, emphasizing respect for others and their opinions.
    2. Explore just methods of resolving conflict.
    3. Communicate openly and honestly in carrying out ASWSUG responsibilities.
    4. Recognize a fair decision-making process, which acknowledges and respects both majority and minority voices.
    5. Delegate responsibility with the expectation that those duties will be fulfilled reflecting personal methods and styles.
    6. Support each individual’s endeavors to fulfill the duties of their position.
    7. Objectively evaluate the opinions and actions of others.
    8. Not engage in nor tolerate language or actions which may discriminate against or devalue any protected class, individual student, group of students, or student organization.

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Article XVI – Other Regulatory Documents

  1. Other documents which govern specific areas of student affairs are recognized and identified as:
    1. The ASWSUG Handbook
    2. WSU Student Code of Conduct
    3. Washington State University Policies and Procedures Manual
    4. The Revised Code of Washington (RCW)
    5. The Washington Administrative Code (WAC)

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