ASWSU Global Director of Student Events and Logistics Job Description

Hours

Minimum of 10 hours per week, maximum 15 hours per week.

Job Purpose

ASWSU Global serves as a representative body and voice between students and the faculty, staff, administration, and the Washington State University community. ASWSUG’s mission is to develop and maintain a supportive leadership organization while advocating for Washington State University Global Campus students and their unique needs and interests; design and facilitate events and informational services to all students and provide opportunities for students to achieve fuller participation in our campus community through student involvement activities.

The Director of Student Events and Promotion is the point of contact and organizer for all events that ASWSUG hosts throughout the year.

Duties and Responsibilities

• Responsible for planning student involvement events in conjunction with students, advisors, and departments.
•  Maintains the coordination and communication of all event aspects with ASWSU Global Directors and Advisors.
•  Support and facilitate ASWSU Global Executive Directors’ initiatives and event ideas.
•  Coordinate with the Director of Promotions and Director of Communication and Compliance for all event marketing items and actions via Presence, social media, student newsletter, and possibly print media.
• Collaborate with Global Connections to maximize marketing efforts for ASWSU Global events utilizing their capabilities and proven results to drive student engagement.
• Drive student event engagement from registration, count-down reminders, event start alerts, and availability of asynchronous versions through email and communications in partnership with Directors of Promotion and Communication and Compliance.
•  Take initiative and action to identify and create student involvement opportunities based on the needs of students.
•  Plan and assist with the facilitation of online and in-person student events sponsored by ASWSU Global. Please visit www.online.wsu.edu/aswsug to see various past in-person and online ASWSU Global sponsored events.
• Maintain a running balance sheet of all ASWSU Global promotional inventory, both in stock and distributed. Coordinate all mailing efforts with Advisors to ensure Global campus students receive their promotional items.
•  Gather student feedback and record metrics for every ASWSU Global sponsored event.
• Attend all ASWSU Global sponsored events either in-person or virtual.
• Execute and plan an in-person retreat and commencement reception for a large student body including catering, travel, and inviting other student involvement parties and speakers from WSU Global.
• Plan and organize a virtual resource fair.

Position Description

ASWSU Global Campus & Community Engagement

• Communicate with President and Vice President about student comments and concerns that come to your attention pertaining to WSU Global campus.
•  Work with Global Campus administration and other student organizations to plan events and other student involvement or collaboration opportunities.
• Always represent WSU Global Campus in a positive and professional manner, both on and off campus, while serving as the ASWSU Global Director of Events and Logistics.
•  Uphold and honor the Washington State University and ASWSU Global Mission Statements while serving as the ASWSU Global Director of Events and Logistics.

Meeting Management & Committee Participation

• Attend all ASWSU Global Executive Board meetings and events, unless previously approved.
• Adhere to all the time requirements pertaining to office hours as specified in the Bylaws
• Provide concise Director report at each Executive Board meeting.
• Meet with President/Vice President on a monthly basis, or more when requested. Serve on committees within or outside of ASWSU Global, as appointed or requested by the President/Vice President.

Qualifications

• Currently enrolled S&A fee paying Global Campus student.
• Able to work and collaborate virtually, with minimal technical difficulties within reason.
•  Must be in good academic and disciplinary standing and maintain a minimum GPA of 2.5
•  Able to commit to a full term from April 2024 through May 2025.
•  Willing to travel to in-person events and meetings.
•  Possesses knowledge of leading and developing a team and maintaining relationships with leaders.
•  Possesses excellent time management, communication, and interpersonal skills.
•  Exhibits student leadership through the servant leadership model.
• Willing to be flexible with time commitments while maintaining a self-starter attitude.