ASWSU Global Reimbursements and Grocery Vouchers

ASWSU Global is Here for You

The ASWSUG Executive Board recognizes the unique challenges students may face when learning from a distance. As both students and leaders, our goal is to support all students pursuing their educational goals, no matter where in the world they may be.

Qualification for reimbursements requires the following:

  • Applying student must be a Global Campus Services & Activities (S&A) fee payer. Students enrolled in Electric Power Engineering Online Program (PSM), OMBA, and EMBA programs do not pay GC S&A fees and are not eligible (reimbursements are made possible through S&A fees).
  • Provide current proof of enrollment in a total of six or more credits during the semester the reimbursement is requested for. For proof of enrollment, please use either your unofficial transcript or a screen capture of your myWSU course schedule showing your name and current credit hours.
  • Receipts for each term must be dated within the application dates.
  • Important Receipt / Invoice Information: All receipts and invoices require the name of the business, date of transaction, name of purchaser/ recipient, transaction amount. Screenshots of money transfer apps (Paypal, Zelle, Venmo, etc.) will not be accepted as receipts or invoices.

Fall 2024 application dates August 19-Novemeber 15th

Spring 2025 application dates January 1-April 1

Summer 2025 application dates May 1-June 15

Fall application is open till November 15th 2024

Please NOTE: Multiple types of reimbursements may be requested on one form. For example, if you have a childcare, honor society, and grocery reimbursement request, you can submit them all at the same time on one form.

Questions? Contact the Director of Finance at global.finance@wsu.edu.

Reimbursement Types

ASWSUG will reimburse graduating students cap & gown costs up to $100/student. Reimbursement will be awarded on a first come, first serve basis. Please expect 4-6 weeks processing time once form has been received by ASWSUG.

  • Submit receipt for cap and gown rental from WSU designated vendor.
  • Proof of eligibility to graduate. If you have any questions or concerns about obtaining this proof please email aswsu.global@wsu.edu. We will accept the following as proof of eligibility to graduate:
    • Screenshot of my.WSU showing you have registered to graduate
    • Email from academic advisor confirming your graduation date
    • Registration confirmation to a WSU commencement ceremony

Please ensure your name is visible in the picture you chose to submit for proof of eligibility to graduate.   

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The Child Care Reimbursement program can reimburse qualifying students up to $200 in childcare for Summer semester and up to $400 for Fall and Spring semesters, for a total maximum of $1,000 per academic year. Funds are limited and will be awarded on a first come, first serve basis. Please expect 4-6 weeks processing time once form has been received by ASWSUG.

  • Students must provide a receipt from a licensed childcare provider showing proof of payment.

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Please note: This is NOT a reimbursement. This is a voucher. Instead of making a purchase and then requesting a reimbursement with your receipt, you request the vouchers beforehand and then use them at the store once you receive them. The total amount of vouchers per student for each semester is $150 (5 vouchers each equaling $30). International students do not qualify for the grocery voucher and must still apply for a grocery reimbursement by submitting their receipt(s) along with their form. The items that qualify for the grocery reimbursement are the same as those listed below.

Products eligible for purchase with vouchers include:

Any food for the household obtained at a grocer or market, such as:

  • Fruits and vegetables
  • Meat, poultry, and fish
  • Dairy products
  • Breads and cereals
  • Other foods such as snack foods and non-alcoholic beverages
  • Seeds and plants, which produce food for the household to eat
  • Prepared foods 

The following items are not included and ineligible for purchase with vouchers:

  • Beer, wine, liquor, cigarettes, or tobacco
  • Vitamins, medicines, and/or supplements
  • Pet foods 
  • Cleaning supplies, paper products, and other household supplies
  • Hygiene items, cosmetics

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ASWSUG is offering a reimbursement for membership dues up to $150 per academic year for the honor societies offered at WSU. Funds will be awarded on a first come, first serve basis. Please expect 4-6 weeks processing time once form has been received by ASWSUG.

  • Reimbursement is prior to taxes; taxes will not be reimbursed.
  • Receipt showing proof of purchase must be provided.
  • Only S&A fee-paying students with primary status as Global Campus Students are eligible.

The following are recognized societies reimbursements qualify for:

  • Alpha Epsilon Delta
  • Alpha Phi Sigma
  • National Society of Collegiate Scholars
  • National Society of Leadership & Success
  • Phi Alpha Theta
  • Psi Chi

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The Internet Reimbursement program will reimburse qualifying students to assist with the expenses associated with accessing internet service as required to participate in the Global campus. Funds will be awarded on a first come, first served basis. Please expect 4-6 weeks processing time once the form has been received by ASWSUG.

Internet bills will serve as required documentation for reimbursement. ASWSUG will reimburse up to $50 in internet costs per semester. Students may apply for the internet reimbursement only once per semester. If your internet bill is less than $50, you may submit two bills within the same application to take advantage of the full reimbursement.

Internet reimbursements are subject to the following terms:

  • The bill MUST contain the student’s name. If your bill is under another individual’s name, look into your internet provider’s process for becoming an authorized user.

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WSU Global Campus students are eligible for reimbursements related to mental health and wellness. This is a first-come, first-serve reimbursement program for students looking to improve their overall mental health and wellness. If approved, reimbursements are processed and added to your student account at the end of the semester. Please expect 4-6 weeks processing time once form has been received by ASWSUG.

Mental health services from a qualified healthcare professional are eligible to be reimbursed up to 100% of out-of-pocket cost (pre-tax), for a maximum of $180 per semester, and a total of $360 per academic year. 

Apps and wellness services are eligible to be reimbursed up to 50% of out-of-pocket cost (pre-tax), for a maximum of $180 per semester, and a total of $360 per academic year. 

  • Must submit an itemized paid receipt showing proof of payment.

Mental Health (100% Reimbursement)

  • Mental health services from a qualified healthcare professional, including virtual mental health and/or counseling services.
  • Please note: Medications are NOT eligible for reimbursement.

Apps (50% Reimbursement)

  • Nutrition
  • Self-Care
  • Time Management
  • Meditation
  • Journaling
  • Mental Health/Mood

Wellness Services (50% Reimbursement)

  • Acupuncture
  • Therapeutic massage

Please note: This reimbursement does not include Fitness apps or programs.

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The Technology Reimbursement program will reimburse qualifying students to assist with the expenses of upgrading or acquiring necessary tools for enhanced participation in the Global Campus. Please expect 4-6 weeks processing time once form has been received by ASWSUG.

Technology Reimbursement (50%)

  • ASWSU Global covers 50% of the cost, up to the maximum reimbursement. This cost excludes taxes and delivery/shipping fees.
  • Maximum reimbursement for technology is $150 per academic year
  • Eligible Technology:
    • Laptops/MacBooks/Desktop Computers
    • Monitors
    • Keyboards
    • Computer Mouse
    • Tablets/iPads
    • Calculators
    • Home Printer
    • Headset
    • Webcam
  • Example:
    • Student A purchases a laptop for $500. 50% of the cost is $250, however, the maximum reimbursement is $150. Therefore, the student is eligible for a reimbursement of $150.
    • Student B purchases a printer in the amount of $50. ASWSU Global covers 50% of the cost. In this case, the student is eligible for $25.

Technology reimbursements are subject to the following terms:

  • The reimbursement does not cover accessories, warranty plans or repairs.

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All travel requests must be completed one month prior to the event date to be considered for reimbursement unless specified in event registration.

All expenses (plane, train, bus tickets, lodging, meals, registration fees, parking fees, etc.) will be reimbursed to you after travel has been completed. Please keep all pertinent receipts from travel to qualify for reimbursement. Maximum reimbursement is up to $150.

Students can apply for a travel grant to be reimbursed for registration fees and travel expenses associated with ASWSUG-sponsored events (commencement receptions, Global Student Summit, etc.).

  • Were S&A fee paying students in their final semester at WSU Global
  • Did not take part in a previous WSU Commencement Ceremony for the degree they just completed
  • Ensure their address in my.wsu is updated prior to filling out the travel grant
  • Have registered for WSU Global Commencement

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ASWSUG is offering a reimbursement for WSU Sporting Event Tickets. Funds will be awarded on a first come, first serve basis. Please expect 4-6 weeks processing time once form has been received by ASWSUG.

  • Reimbursement is prior to taxes; taxes will not be reimbursed.
  • Reimbursement is for one ticket.
  • Reimbursement is up to $40 dollars.
  • Receipt showing proof of purchase must be provided.
  • Receipt showing proof of game dates must be provided.
  • Only S&A fee-paying students with primary status as Global Campus Students are eligible.
  • Only one WSU Sporting Event Ticket Reimbursement will be allowed per semester.

Apply now

Disclaimer

  • Our Grocery reimbursement is currently transitioning to a voucher-based process. Be aware that this might extend our processing time/change how the reimbursement process for groceries actually works.
  • Due to international tax laws, International students will not qualify for the Grocery Voucher. Instead, yours will work as a reimbursement like before. You will need to submit your receipt(s) with your form to be reimbursed. When filling out the form, be sure to select “Grocery Reimbursement” when selecting your reimbursement type.
  • All applicants must be currently enrolled Global Campus students enrolled in six or more credits.
  • Funds are limited and will be awarded on a first-come, first-serve basis.
  • Reimbursement rates apply only to pre-tax designated items.
  • S&A Fee spending guidelines require that all reimbursements are appropriate and necessary. ASWSUG may modify and/or deny reimbursements that do not meet requirements.
  • Please expect 4-6 weeks after your form was received for processing and payment to your student account.
  • International students, processing your reimbursements may take extra time beyond the estimated 4-6 weeks due to laws and regulations.
  • ASWSUG reimbursements may represent income for students and may impact their financial aid packages. For more information, contact your financial aid office. If you have further questions, please reach out to Jordyn Creighton Jordyn.creighton@wsu.edu.

Frequently Asked Questions

Applying student must be a Global Campus Services & Activities (S&A) fee payer. Students enrolled in Electric Power Engineering Online Program (PSM), OMBA, and EMBA programs do not pay GC S&A fees and are not eligible (reimbursements are made possible through S&A fees).

Provide current proof of enrollment in a total of six or more credits during the semester the reimbursement is requested for. For proof of enrollment, please use either your unofficial transcript or a screen capture of your myWSU course schedule showing your name and current credit hours.

Please review the details for each individual reimbursement, as each has its own set of criteria.

Students must submit legible receipt(s) showing fees, taxes (if applicable), and proof of payment. Receipts for the fall term must be dated between August 1 through December 21, 2022. If you aren’t sure if your receipt is sufficient, please email global.finance@wsu.edu for review.

Reimbursements are made possible through Global Campus Services & Activities (S&A) fees; you must be Global Campus S&A fee paying student to qualify (students in the Electric Power Engineering Online Program (PSM), OMBA, and EMBA programs do not pay GC S&A fees and are not eligible).

All applicants have a predetermined maximum allowed amount for each type of reimbursement per semester. Please review the details for each individual reimbursement, as each has its own set of criteria.

Financial aid status does not impact eligibility to receive a reimbursement, however, it may represent income for some students. If you have further questions, please reach out to your financial aid office.

If you have further questions, please reach out to Jordyn Creighton Jordyn.creighton@wsu.edu.

If you don’t have direct deposit set up and receive all payments by check, you may have to wait for it to be returned. Email the Bursars office: bursar.office@wsu.edu, and they should be able to help.

Please reach out to the ASWSUG Director of Finance at global.finance@wsu.edu.