Executive Meeting Minutes – November 4, 2020

Logo: ASWSU Global.

Executive Meeting Minutes

Date: November 4, 2020
Time: 4:30 p.m. PST
Location: Zoom
Note: These meeting minutes will be reviewed and approved on November 18.

Attendees

  • President: Gina Vasquez (Present)
  • Vice President: Heather Leasure (Not present for roll call, late arrival)
  • Director of Academic Affairs: Nigeria Tyler-Williams (Present)
  • Director of Communications and Compliance: Altessia Endencia (Present)
  • Director of Finance: Laud Williams (Present)
  • Director of Legislative Affairs: Samantha Fakharzadeh (Present)
  • Director of Diversity: Vacant
  • Director of Resources: Vacant
  • Director of Events & Promotion: Chelsea Rollins (Present)
  • Advisor: Andria Donneworth (Present)

Items Discussed

Reports

President’s Report

We had the interview for the Director of Resources earlier today, but the notes will be posted and a decision will be made by Friday. Working with Laud and Nigeria about doing a research grant for next year. Will be meeting with Leslie to discuss logistics and if it will work like how our scholarships will work. Also working with schools out-side of WSU about grocery voucher programs, including a SNAP program. Also work-ing on meeting updates (to be discussed later) and vacancy updates.

Director of Legislative Affairs Report

Working with WSA and SJC, and coming up with ideas for Coug Day at the capital. Getting ready for session and compiling legislative aids to understand who to talk to, though waiting after election to see who will still be there. Community chats and social media for voting.

Director of Academic Affairs Report

Working on survey questions for the reimbursement. Working closely with Laud and Gina, including research grants and opportunities for master’s programs to come to global campus.

Director of Finance Report

Past two weeks have been great. Working on same initiatives for diversity. Working with team to set up meeting with administration and overcome diversity problems. Nige-ria is also working with us on surveys to find out what students need to be successful.

Director of Communication and Compliance Report

Met with Laud on Friday.

Vice President Report

Working on reimbursements in the absence of Director of Resources. Gina and Heather discussing more focus on reimbursements. Having faculty announce resources every week (“Resources of the Week”).

Meeting Minutes — 10/21

Motion to approve meeting minutes by Tessa.

Seconded by Heather.

Votes:

  • Yes by Samantha
  • Yes by Laud
  • Yes by Chelsea
  • Yes by Nigeria
  • Yes by Heather
  • Yes by Tessa.

Closed Captioning Info and Vote

We will be voting today on closed captioning. Quotes provided by Wendy for weekly meetings. One meeting per week, not to exceed four meetings per month.

We’re looking at weekly meetings at $105/month, live captioning cost at $420/month. $5,040 would need to be written into the budget (fund pending).

Motion to include live closed captioning by Heather.

Seconded by Chelsea.

Discussion points

  • It will help members understand what is going on, and it can apply to anyone.

Motion to approve the expenses for live closed captioning by Samantha.

Seconded by Chelsea.

Votes:

  • Yes by Tessa
  •  Yes by Samantha
  • Yes by Nigeria
  • Yes by Chelsea
  • Yes by Laud
  • Yes by Heather

Motion passes.

Next steps will be talking to Laud and discussing where funds will be pulled from, and talking to Leslie and letting Wendie know that live captioning is a go.

Director Vacancy updates

Director of Resources interviewed, notes will be shared with team. Director of Diversity interview is tomorrow. Should hopefully have a full team soon. Meeting tomorrow will be held at 11 AM Pacific Standard Time.

Spring Meeting Updates

This meeting (11/4) is the third to last meeting of the semester. Our last meeting of the semester will be December 16th. We will be off the week of Christmas, New Years, and the week after. We will be in office for a week before our classes start.

We will be able to work together easier, and the two-week prevents effective communication. Spring will be busy, as we will be planning an event to replace Summit. In addition, it will be S&A time and we need to put together budget for following semester. Commencement will also be Spring semester as well.

Commencement

Major commencement event will be in spring. For those graduating in the fall, gifts will be purchased and distributed in the spring.

We will still assume no travel, events will still be online. Pullman is planning hybrid events. Tentative plan is to put our energy into a virtual event.

Transition

The hope is retention of existing members of the team, though they will have to go through same selection process. Existing members will not be a part of selection committee. Bylaws do not mention multiyear service. 20th of January will be our first meeting, and afterwards we will be doing weekly meetings.

No action items voted on.

Motion to adjourn by Chelsea.

Second by Samantha.

Meeting adjourned at 5:31 p.m.