Executive Meeting Minutes – October 7, 2020

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Executive Meeting Minutes

Date: October 7, 2020
Time: 4:30 p.m. PST
Location: Zoom
Note: These meeting minutes were reviewed and approved on October 21, 2020.

Attendees

  • President: Gina Vasquez
  • Vice President: Heather Leasure
  • Director of Academic Affairs: Nigeria Tyler-Williams
  • Director of Communications and Compliance: Altessia Endencia
  • Director of Finance: Laud Williams
  • Director of Legislative Affairs: Samantha Fakharzadeh
  • Director of Diversity: Vacant
  • Director of Resources: Vacant
  • Director of Student Events & Programming: Chelsea Rollins
  • Advisor: Andria Donneworth
  • Absent: Heather Leasure, Laud Williams

Agenda

Call to Order at 4:36 PM

  • Call to Order (Gina)
  • Roll Call and Introduction (Gina)
  • President’s Report (Gina)
  • Vice President’s Report (Heather — Absent)
  • Director of Legislative Affairs Report (Sam)
  • Director of Finance Report (Laud — Absent)
  • Director of Student Events and Programming Report (Chelsea)
  • Director of Communication and Compliance Report (Tessa)

Items Discussed

Meeting Format

Going forward, director reports will be limited to two minutes each. It is expected that directors should be communicating with each other outside of the executive meetings, and that they read the director reports prior to meetings as well.

Honor Society Reimbursement Reinstatement

Tabled until next meeting.

Pay for CC for Recorded Executive Meetings

Currently, recorded executive meetings are in the vault. We will have to pay for it out of our current budget, but it will not come out of reimbursements. It is only for recorded executive meetings (not events).

Discussion on RAA Committee Applicants

Ten applicants have applied, and the committee will have five people. During the meeting, the ASWSUG team has gone through the candidates and their applications.

Structural ASWSUG Changes

Since Alma resigned, ASWSUG will be dissolving the Marketing and Innovation position and replacing it with Director of Diversity position. Chelsea’s position will be changing to Director of Student Events and Promotion. Director of Resources position is already up on the website and will closed October 16th.

Meeting Minutes

Approval for September 16th and October 7th meeting minutes tabled until next meeting on October 21st.

Reports

President’s Report

We’ve onboarded Nigeria onto the team! In addition, Gina has been going through the RAA and open director of applications. In addition, bylaws are finished. Going forward, will be focusing on programs for students and addressing food insecurity.

Vice President’s Report

Absent.

Director of Legislative Affairs Report

Working on bill proposal (since nixed). Will be submitting bill proposals for

Proposed budget reduction for childcare subsidy has gone through the House and will be advocating to have this taken out.

Reformatting legislative agenda by federal, state, and university level with an emphasis on diversity efforts (people of color, people with disabilities, people that are disadvantaged, etc), particularly removing elitism from within the university and change in class materials to focus less on European-centric curriculum. Senator Randall will be trying to help get face time with legislators as much as COVID policies will allow.

Director of Resources, Equity, and Inclusion Report

Vacant.

Director of Finance Report

Absent.

Director of Student Events and Programming Report

Trivia Night on October 1st, though we were surprised at the amount of registrants that registered but did not show up. Yoga Night is October 11th. Social Media push for Halloween during the last week of October (Pet Photo Dress Up Contest — everyone that participates will win a prize). Next thing after that is cooking night, and we will be sponsoring Veteran’s Day Bingo.

Director of Diversity Report

Vacant.

Director of Communication and Compliance Report

Worked on email communications in the last few weeks. In addition, I got data from Vicki about our previous email sends, and I will be working on trying to increase engagement. I am also reached out to student involvement about getting involved with the registered student organizations.

Meeting adjourned at 5:55 p.m..