{"id":695,"date":"2020-09-15T10:22:18","date_gmt":"2020-09-15T17:22:18","guid":{"rendered":"https:\/\/online.wsu.edu\/aswsug\/?p=695"},"modified":"2022-05-20T13:36:28","modified_gmt":"2022-05-20T20:36:28","slug":"executive-meeting-agenda-september-16-2020","status":"publish","type":"post","link":"https:\/\/online.wsu.edu\/aswsug\/2020\/09\/15\/executive-meeting-agenda-september-16-2020\/","title":{"rendered":"Executive Meeting Agenda – September 16, 2020"},"content":{"rendered":"\n
\"Logo:<\/figure><\/div>\n\n\n\n

Executive Meeting Agenda<\/h2>\n\n\n\n

Date: September 16, 2020
Time: 4:30 p.m. PST
Location: Zoom<\/p>\n\n\n\n

2020\/2021 ASWSU Global Executive Board<\/h2>\n\n\n\n
  • President: Gina Vasquez<\/li>
  • Vice President: Heather Leasure<\/li>
  • Director of Academic Affairs: Vacant<\/li>
  • Director of Communications and Compliance: Altessia Endencia<\/li>
  • Director of Finance: Laud Williams<\/li>
  • Director of Legislative Affairs: Samantha Fakharzadeh<\/li>
  • Director of Marketing and Innovation: Alma Perez<\/li>
  • Director of Resources, Equity, and Inclusion: Ariadna Escobar<\/li>
  • Director of Student Events & Programming: Chelsea Rollins<\/li>
  • Advisors: Andria Donneworth and Angela Bonner<\/li><\/ul>\n\n\n\n

    Agenda<\/h2>\n\n\n\n
    • Call to Order<\/li>
    • Roll Call<\/li>
    • September 2nd \u2014 Meeting Minute Vote<\/li>
    • President\u2019s Report<\/li>
    • Vice President\u2019s Report<\/li>
    • Director of Legislative Affairs Report<\/li>
    • Director of Resources, Equity, and Inclusion Report<\/li>
    • Director of Finance Report<\/li>
    • Director of Student Events and Programming Report<\/li>
    • Director of Marketing and Innovation Report<\/li>
    • Director of Communication and Compliance Report<\/li><\/ul>\n\n\n\n

      Open Items\/Items for Discussion<\/h2>\n\n\n\n
      • Directors of Academic Affairs & Resources vacancies \u2014 updates<\/li>
      • Vote on amount to reallocate for grocery reimbursement<\/li>
      • Vote on amount for each reimbursement<\/li>
      • OR\/WA Wildfires \u2014 mobilizing resources and understanding student impact<\/li>
      • Trivia prizes \u2014 vote<\/li>
      • Increasing our social media engagement<\/li>
      • Committee updates<\/li>
      • Alumni involvement (replaces newsletter strategy)<\/li><\/ul>\n\n\n\n

        Reports<\/h2>\n\n\n\n

        President\u2019s Report<\/h3>\n\n\n\n

        Gina Vasquez, <\/strong>ASWSUG President<\/strong><\/p>\n\n\n\n

        I have a few updates since we last convened. The application for Director of Academic Affairs closed recently and we expect to be welcoming a new member at the next meeting! I will be reaching out to schedule interviews this week and will ask that if ASWSUG Exec. Board members are available to please attend.<\/p>\n\n\n\n

        Last week Heather, Ariadna, and I met with Dave Cillay and Debbie O\u2019Donnell to discuss moving forward with the creation of a proposal to a corporate company about allowing us to use their national reach and infrastructure to help provide food vouchers for students to address food insecurity. This project will be a challenging process, but students will have a lot to gain if and when we are successful. With that said, while this project will require some time and will likely live on into next semester.<\/p>\n\n\n\n

        The bylaws are finally done and will be sent out to all directors to review. These will not yet be posted on the website because they much be reviewed by the Resource Allocation and Accountability Committee first. This committee will also be assembled at our next meeting as the application closes next week.<\/p>\n\n\n\n

        Please let me know if there is anything I can support you with!<\/p>\n\n\n\n

        Vice President Report<\/h3>\n\n\n\n

        Heather Leasure, <\/strong>ASWSUG Vice President<\/strong><\/p>\n\n\n\n

        Brief Summary of What You Have Been Working On<\/h4>\n\n\n\n

        I have been working on getting all information for the honor societies I will be presenting at this meeting to add to the NSLS reimbursement fund that I would like to rename to the honor society reimbursement. I have also partnered with Ariadna and Gina to work on getting a global food pantry off the ground with partnerships to include Walmart and Fred Meyer\/Kroger to allow students to take a voucher in and purchase their own items without having to pay up front and get reimbursed.<\/p>\n\n\n\n

        What You Will Be Working On Between Now and the Next Meeting<\/h4>\n\n\n\n

        The food pantry project will be taking up most of my time with research, meetings, connecting with the right people at the 2 companies and working through logistics.<\/p>\n\n\n\n

        Any Updates<\/h4>\n\n\n\n

        None<\/p>\n\n\n\n

        Project Ideas<\/h4>\n\n\n\n

        I would like to see us do another meet and greet since the first one was not as successful as we had wanted.<\/p>\n\n\n\n

        Meeting Updates<\/h4>\n\n\n\n

        WSU VP\u2019s meeting was discussing ideas on how to up engagement and mainly they talked about the pay structure changes and prize giveaways. <\/p>\n\n\n\n

        Director of Legislative Affairs Report<\/h3>\n\n\n\n

        Samantha Fakharzadeh, <\/strong>ASWSUG Director of Legislative Affairs<\/strong><\/p>\n\n\n\n

        What I Am Working on Currently<\/h4>\n\n\n\n
        Cougs Vote Efforts<\/h5>\n\n\n\n
        • Chelsea and I attended a workshop\/webinar with WSA about holding events for the National Voter Registration Day.\n
            \n
          • Some successful elements:\n
              \n
            • Creative engagement<\/li>\n
            • Getting what students want (which means having students on planning)<\/li>\n
            • Prizes<\/li>\n
            • Action<\/li>\n<\/ul>\n<\/li>\n
            • I have an idea to hold a contest on social media.\n
                \n
              • Students comment with a photo of them holding up a sign with a note of \u201cWhy They Vote.\u201d<\/li>\n
              • Students who share the post and comment a photo are entered to win a prize.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li><\/ul>\n\n\n\n

                I have a surgery on the action day, so having two posts, \u201cprize post couple days before\u201d and just sharing on the day with a banner or image reminding students to register to vote.<\/p>\n\n\n\n

                To be held on September 22nd, 2020.<\/p>\n\n\n\n

                What I Am Working on in the Near Future<\/h4>\n\n\n\n

                I will be holding a Cougs Chat about the DoLA position, possibly holding it after the national voter registration day event in order to advertise on the voter post.<\/p>\n\n\n\n

                Director of Resources, Equity & Inclusion Report<\/h3>\n\n\n\n

                Ariadna Escobar, <\/strong>ASWSUG Director of Resources, Equity, and Inclusion<\/strong><\/p>\n\n\n\n

                Brief Summary of What You Have Been Working On<\/h4>\n\n\n\n
                • Admin meeting <\/li>
                • Webpage language final document <\/li>
                • E-mail, SharePoint\/Teams data updates\n
                    \n
                  • Resources FAQ document update <\/li>\n
                  • Receipts and reimbursements excel sheet for week: September 7-11 <\/li>\n
                  • E-mail correspondence from students and staff <\/li>\n<\/ul>\n<\/li>
                  • Food pantry project meeting with David, Debbie, Gina and Heather <\/li>
                  • Senate meeting session <\/li>
                  • Meeting with Leslie, Laud and Gina about budget for Fall 2020 reimbursements <\/li>
                  • Meeting with same people about virtual food pantry <\/li>
                  • Processing of new reimbursement applications <\/li>
                  • Meeting with Rebecca Vandevord-Academic Affairs about Equity and Inclusion on Blackboard forums <\/li>
                  • Research of possible sororities\/fraternities for Global Campus students <\/li>
                  • Research on clubs, scholarships and other resources for GC Graduate School students <\/li>
                  • Resources Committee Description draft sent to Director of Communications <\/li><\/ul>\n\n\n\n

                    What You Will Be Working On Between Now and the Next Meeting<\/h4>\n\n\n\n
                    • Processing reimbursements <\/li>
                    • Food pantry project <\/li>
                    • Sharing with Laud information on Equity and Inclusion on Black Board forums \u2013 faculty and related topics <\/li><\/ul>\n\n\n\n

                      Project ideas<\/h4>\n\n\n\n

                      I would like Global Campus students, at least those who live close to a WSU campus and are a semester from graduating, to have the same opportunity as Graduate students in Pullman to get a Professional Headshot Photoshoot<\/p>\n\n\n\n

                      Added Notes<\/h4>\n\n\n\n
                      • Creation of Equity in Blackboard forums draft<\/li>
                      • Creation of \u201cPlaces for Global Campus students\u201d draft <\/li><\/ul>\n\n\n\n

                        Director of Finance Report<\/h2>\n\n\n\n

                        Laud Williams, <\/strong>ASWSUG Director of Finance<\/strong><\/p>\n\n\n\n

                        Brief Summary of What You Have Been Working On<\/h4>\n\n\n\n

                        I finalized a Budget Request Form for anyone needing for an event. This will make it easier to transport funds going out as things starts getting crazy. <\/p>\n\n\n\n

                        I also finish writing a description for the Diversity Committee. Since it was never really kept up, I am essentially starting it from the ground. It will be happening on the LAST Friday of every month, with the FIRST meeting scheduled for September 25th<\/sup>, 2020. <\/p>\n\n\n\n

                        What You Will Be Working On Between Now and the Next Meeting<\/h4>\n\n\n\n

                        I will be working on finalizing everything for the Committee meeting. <\/p>\n\n\n\n

                        I will be working on creating an Agenda for the meeting. <\/p>\n\n\n\n

                        Any Updates<\/h4>\n\n\n\n

                        Budget Request Form is ready for use.<\/p>\n\n\n\n

                        Meeting Updates<\/h4>\n\n\n\n

                        None to report.<\/p>\n\n\n\n

                        Director of Student Events & Programming<\/h2>\n\n\n\n

                        Chelsea Rollins, <\/strong>ASWSUG Director of Student Events and Programming<\/strong><\/p>\n\n\n\n

                        Brief Summary of What You Have Been Working On<\/h4>\n\n\n\n
                        • ASWSU Trivia Night (10\/01)<\/li><\/ul>\n\n\n\n

                          What You Will Be Working On Between Now and the Next Meeting<\/h4>\n\n\n\n
                          • Trivia night promotion  <\/li>
                          • First Events committee meeting 9\/21 <\/li>
                          • Meeting with Rebecca on including academic focused activities <\/li>
                          • Working with UREC to do Mental Health\/Yoga Night <\/li>
                          • Diversity event in collaboration with ASWSU Spokane <\/li>
                          • Rock the vote event with Samantha?<\/li><\/ul>\n\n\n\n

                            Any Updates<\/h4>\n\n\n\n

                            We need to vote<\/strong> to buy gift cards as prizes for the trivia night winners! (Target, Amazon, or Walmart) <\/p>\n\n\n\n

                            Project Ideas<\/h4>\n\n\n\n
                            • Rock the vote <\/li>
                            • Yoga night <\/li>
                            • Pet photo contest for Halloween <\/li>
                            • Veteran\u2019s day bingo sponsored <\/li>
                            • No shave November social media push <\/li>
                            • Working with different clubs to promote diversity <\/li>
                            • Holiday cooking night <\/li><\/ul>\n\n\n\n

                              Meeting Updates<\/h4>\n\n\n\n

                              None to report.<\/p>\n\n\n\n

                              Added Notes<\/h4>\n\n\n\n

                              I\u2019m starting a new job in the next couple weeks so by the next meeting, my life might be insane.<\/p>\n\n\n\n

                              Director of Marketing & Innovation Report<\/h3>\n\n\n\n

                              Alma Perez, <\/strong>ASWSUG Director of Marketing and Innovation<\/strong><\/p>\n\n\n\n

                              Brief Summary of What You Have Been Working On<\/h4>\n\n\n\n

                              This past week was rather hectic for me, and I didn\u2019t have a chance to dive completely in. I worked with Chelsea and Tessa mainly on our events coming up and how to work better as a team. Designed a graphic for the Trivia night coming up and sent that to the group to be sent as part of the newsletter. <\/p>\n\n\n\n

                              What You Will Be Working On Between Now and the Next Meeting<\/h4>\n\n\n\n

                              I\u2019m going to make something for Chelsea to fill out so I can keep track of her events and what needs to go on social and when. If this is something that you think would be beneficial for everyone to jump in on, please let me know! <\/p>\n\n\n\n

                              Any Updates<\/h4>\n\n\n\n

                              With a crazy schedule I have, I don\u2019t see myself being able to really attend committee meetings. I\u2019m comfortable just receiving an update after those meetings have been completed if there are any action items that I need to complete.  <\/p>\n\n\n\n

                              My work schedule has changed, and with everything I\u2019m juggling right now I can\u2019t wholeheartedly commit to being on two other committees.<\/p>\n\n\n\n

                              Project Ideas<\/h4>\n\n\n\n

                              More of a process idea, but I used canva for the graphic for trivia, and found it lost quality as soon as I downloaded. I tried to resize and increase quality, but you have to be a premium user. Has anyone else had issues? I\u2019m thinking for me, it would be beneficial to purchase to have more freedom on creativity. So opening that up for discussion.  <\/p>\n\n\n\n

                              Meeting Updates<\/h4>\n\n\n\n

                              The meeting I had with Tessa and Chelsea was really helpful to understand the events that are upcoming. Able to figure out a process to stay on top of everything as a group. <\/p>\n\n\n\n

                              Added Notes<\/h4>\n\n\n\n

                              None<\/p>\n\n\n\n

                              Director of Communication & Compliance Report<\/h3>\n\n\n\n

                              Tessa Endencia, <\/strong>ASWSUG Director of Communication and Compliance<\/strong><\/p>\n\n\n\n

                              Brief Summary of What You Have Been Working On<\/h4>\n\n\n\n

                              I have been working on making updates to the ASWSU website. This includes updating the navigation so that it is more concise, updating the \u201cAbout Us\u201d page, and the \u201cEvents\u201d pages. It is still a work in progress, but I think it\u2019s starting to shape up to be great! <\/p>\n\n\n\n

                              What You Will Be Working On Between Now and the Next Meeting<\/h4>\n\n\n\n

                              I will be working on the meeting agenda and compiling the director reports. I also would like to get started on emails to promote the events and committees. <\/p>\n\n\n\n

                              Any Updates<\/h4>\n\n\n\n

                              I live in Portland, Oregon, which just got hit with really bad wildfires and air pollution \u2014 so I apologize for being out of touch these last few days! The fires and air pollution has really wrecked havoc on my respiratory system, which has translated to living on DayQuil and staying in front of the air purifier. I\u2019m hoping that it gets better soon.<\/p>\n\n\n\n

                              Project Ideas<\/h4>\n\n\n\n

                              Can we do a fundraiser for those affected by the wildfires? <\/p>\n\n\n\n

                              Meeting Updates<\/h4>\n\n\n\n

                              I met with Chelsea and Alma last week, and we got our calendar sorted for the next few months. <\/p>\n\n\n\n

                              Added Notes<\/h4>\n\n\n\n

                              I\u2019m doing my best to keep up, but the air quality has me pretty sick at the moment. Fingers crossed that the air quality improves before our next meeting! <\/p>\n","protected":false},"excerpt":{"rendered":"

                              The agenda for the September 16, 2020 ASWSU Global Executive Committee meeting.<\/p>\n","protected":false},"author":8435,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":[],"categories":[546],"tags":[],"wsuwp_university_location":[],"wsuwp_university_org":[],"_links":{"self":[{"href":"https:\/\/online.wsu.edu\/aswsug\/wp-json\/wp\/v2\/posts\/695"}],"collection":[{"href":"https:\/\/online.wsu.edu\/aswsug\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/online.wsu.edu\/aswsug\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/online.wsu.edu\/aswsug\/wp-json\/wp\/v2\/users\/8435"}],"replies":[{"embeddable":true,"href":"https:\/\/online.wsu.edu\/aswsug\/wp-json\/wp\/v2\/comments?post=695"}],"version-history":[{"count":7,"href":"https:\/\/online.wsu.edu\/aswsug\/wp-json\/wp\/v2\/posts\/695\/revisions"}],"predecessor-version":[{"id":1211,"href":"https:\/\/online.wsu.edu\/aswsug\/wp-json\/wp\/v2\/posts\/695\/revisions\/1211"}],"wp:attachment":[{"href":"https:\/\/online.wsu.edu\/aswsug\/wp-json\/wp\/v2\/media?parent=695"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/online.wsu.edu\/aswsug\/wp-json\/wp\/v2\/categories?post=695"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/online.wsu.edu\/aswsug\/wp-json\/wp\/v2\/tags?post=695"},{"taxonomy":"wsuwp_university_location","embeddable":true,"href":"https:\/\/online.wsu.edu\/aswsug\/wp-json\/wp\/v2\/wsuwp_university_location?post=695"},{"taxonomy":"wsuwp_university_org","embeddable":true,"href":"https:\/\/online.wsu.edu\/aswsug\/wp-json\/wp\/v2\/wsuwp_university_org?post=695"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}