ASWSU Global Reimbursements

ASWSUG will reimburse graduating students cap & gown costs up to $100/student. Reimbursement will be awarded on a first come, first serve basis. Please expect 4-6 weeks processing time once form has been received by ASWSUG.

• Submit receipt for cap and gown rental from WSU designated vendor.
• Proof of eligibility to graduate. If you have any questions or concerns about obtaining this proof please email aswsu.global@wsu.edu. We will accept the following as proof of eligibility to graduate:
  • Screenshot of my.WSU showing you have registered to graduate
  • Email from academic advisor confirming your graduation date
  • Registration confirmation to a WSU commencement ceremony

Please ensure your name is visible in the picture you chose to submit for proof of eligibility to graduate.   

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The Child Care Reimbursement program can reimburse qualifying students up to $400 in childcare per semester (Fall and Spring), for a total maximum of $800 per academic year. Funds are limited and will be awarded on a first come, first serve basis. Please expect 4-6 weeks processing time once form has been received by ASWSUG.

• Students must provide a receipt from a licensed childcare provider showing proof of payment.

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Please note: This is NOT a reimbursement. This is a voucher. Instead of making a purchase and then requesting a reimbursement with your receipt, you request the vouchers beforehand and then use them at the store once you receive them. The total amount of vouchers per student for each semester is $150 (5 vouchers each equaling $30). International students do not qualify for the grocery voucher and must still apply for a grocery reimbursement by submitting their receipt(s) along with their form. The items that qualify for the grocery reimbursement are the same as those listed below.

Products eligible for purchase with vouchers include:

Any food for the household obtained at a grocer or market, such as:

• Fruits and vegetables
• Meat, poultry, and fish
• Dairy products
• Breads and cereals
• Other foods such as snack foods and non-alcoholic beverages
• Seeds and plants, which produce food for the household to eat
• Prepared foods 

The following items are not included and ineligible for purchase with vouchers:

• Beer, wine, liquor, cigarettes, or tobacco
• Vitamins, medicines, and/or supplements
• Pet foods 
• Cleaning supplies, paper products, and other household supplies
• Hygiene items, cosmetics

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ASWSUG is offering a reimbursement for membership dues up to $150 per academic year for the honor societies offered at WSU. Funds will be awarded on a first come, first serve basis. Please expect 4-6 weeks processing time once form has been received by ASWSUG.

• Reimbursement is prior to taxes; taxes will not be reimbursed.
• Receipt showing proof of purchase must be provided.
• Only S&A fee-paying students with primary status as Global Campus Students are eligible.

The following are recognized societies reimbursements qualify for:

• Alpha Epsilon Delta
• Alpha Phi Sigma
• National Society of Collegiate Scholars
• National Society of Leadership & Success
• Phi Alpha Theta
• Psi Chi

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The Internet Reimbursement program will reimburse qualifying students to assist with the expenses associated with accessing internet service as required to participate in the Global campus. Funds will be awarded on a first come, first served basis. Please expect 4-6 weeks processing time once the form has been received by ASWSUG.

Internet bills will serve as required documentation for reimbursement. ASWSUG will reimburse up to $50 in internet costs per semester. Students may apply for the internet reimbursement only once per semester. If your internet bill is less than $50, you may submit two bills within the same application to take advantage of the full reimbursement.

Internet reimbursements are subject to the following terms:

• The bill must be dated between January 8 – May 3, 2024, or it will not be eligible for reimbursement.
• The bill MUST contain the student’s name. If your bill is under another individual’s name, look into your internet provider’s process for becoming an authorized user.

WSU Global Campus students are eligible for reimbursements related to mental health and wellness. This is a first-come, first-serve reimbursement program for students looking to improve their overall mental health and wellness. If approved, reimbursements are processed and added to your student account at the end of the semester. Please expect 4-6 weeks processing time once form has been received by ASWSUG.

Mental health services from a qualified healthcare professional are eligible to be reimbursed up to 100% of out-of-pocket cost (pre-tax), for a maximum of $180 per semester, and a total of $360 per academic year. 

Apps and wellness services are eligible to be reimbursed up to 50% of out-of-pocket cost (pre-tax), for a maximum of $180 per semester, and a total of $360 per academic year. 

• Date of service must be between January 8 – May 3 for Spring 2024 semester.
• Must submit an itemized paid receipt showing proof of payment.

Mental Health (100% Reimbursement)

• Mental health services from a qualified healthcare professional, including virtual mental health and/or counseling services.
• Please note: Medications are NOT eligible for reimbursement.

Apps (50% Reimbursement)

• Nutrition
• Self-Care
• Time Management
• Meditation
• Journaling
• Mental Health/Mood

Wellness Services (50% Reimbursement)

• Acupuncture
• Therapeutic massage

Please note: This reimbursement does not include Fitness apps or programs. Please visit the Cyber Coug Fitness Club for more information about fitness reimbursements.

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The Technology Reimbursement program will reimburse qualifying students to assist with the expenses of upgrading or acquiring necessary tools for enhanced participation in the Global Campus. Please expect 4-6 weeks processing time once form has been received by ASWSUG.

Technology Reimbursement (50%)

• ASWSU Global covers 50% of the cost, up to the maximum reimbursement. This cost excludes taxes and delivery/shipping fees.
• Maximum reimbursement for technology is $150 per academic year
• Eligible Technology:
  • Laptops/MacBooks/Desktop Computers
  • Monitors
  • Keyboards
  • Computer Mouse
  • Tablets/iPads
  • Calculators
  • Home Printer
  • Headset
  • Webcam
  • Computer Software

• Example:
  • Student A purchases a laptop for $500. 50% of the cost is $250, however, the maximum reimbursement is $150. Therefore, the student is eligible for a reimbursement of $150.
  • Student B purchases a printer in the amount of $50. ASWSU Global covers 50% of the cost. In this case, the student is eligible for $25.

Technology reimbursements are subject to the following terms:

• The receipt must be dated between January 8 – May 3, 2024, or it will not be eligible for reimbursement.
• The reimbursement does not cover accessories, warranty plans or repairs.

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All travel requests must be completed one month prior to the event date to be considered for reimbursement unless specified in event registration.

For Spring 2024 Commencement on May 4th, please submit your travel request by April 19th.

All expenses (plane, train, bus tickets, lodging, meals, registration fees, parking fees, etc.) will be reimbursed to you after travel has been completed. Please keep all pertinent receipts from travel to qualify for reimbursement. Maximum reimbursement is up to $150.

Students can apply for a travel grant to be reimbursed for registration fees and travel expenses associated with ASWSUG-sponsored events (commencement receptions, Global Student Summit, etc.).

Summer of 2023 and Fall of 2023 Graduates are eligible to utilize the Travel Grant in the Spring of 2024 to travel to Global Commencement.

• Were S&A fee paying students in their final semester at WSU Global
• Did not take part in a previous WSU Commencement Ceremony for the degree they just completed
• Ensure their address in my.wsu is updated prior to filling out the travel grant
• Have registered for WSU Global Commencement

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ASWSUG is offering a reimbursement for WSU Sporting Event Tickets. Funds will be awarded on a first come, first serve basis. Please expect 4-6 weeks processing time once form has been received by ASWSUG.

• Reimbursement is prior to taxes; taxes will not be reimbursed.
• Reimbursement is for one ticket.
• Reimbursement is up to $40 dollars.
• Receipt showing proof of purchase must be provided.
• Receipt showing proof of game dates must be provided.
• Only S&A fee-paying students with primary status as Global Campus Students are eligible.
• Only one WSU Sporting Event Ticket Reimbursement will be allowed per semester.

Applying student must be a Global Campus Services & Activities (S&A) fee payer. Students enrolled in Electric Power Engineering Online Program (PSM), OMBA, and EMBA programs do not pay GC S&A fees and are not eligible (reimbursements are made possible through S&A fees).

Provide current proof of enrollment in a total of six or more credits during the semester the reimbursement is requested for. For proof of enrollment, please use either your unofficial transcript or a screen capture of your myWSU course schedule showing your name and current credit hours.

Please review the details for each individual reimbursement, as each has its own set of criteria.

Students must submit legible receipt(s) showing fees, taxes (if applicable), and proof of payment. Receipts for the fall term must be dated between August 1 through December 21, 2022. If you aren’t sure if your receipt is sufficient, please email global.finance@wsu.edu for review.

Reimbursements are made possible through Global Campus Services & Activities (S&A) fees; you must be Global Campus S&A fee paying student to qualify (students in the Electric Power Engineering Online Program (PSM), OMBA, and EMBA programs do not pay GC S&A fees and are not eligible).

All applicants have a predetermined maximum allowed amount for each type of reimbursement per semester. Please review the details for each individual reimbursement, as each has its own set of criteria.

Financial aid status does not impact eligibility to receive a reimbursement, however, it may represent income for some students. If you have further questions, please reach out to your financial aid office.

If you don’t have direct deposit set up and receive all payments by check, you may have to wait for it to be returned. Email the Bursars office: bursar.office@wsu.edu, and they should be able to help.

Please reach out to the ASWSUG Director of Finance at global.finance@wsu.edu.